Host Event Management System is very flexible and can be used in the management of several types of events.
Hostems was designed to manage events, control the availability and space occupation, control technical resources and any kind of service related with events. It is an ideal solution for Congress Centers, Event Halls, Conferences and Banquets. It allows you to do a detailed planning and organization for any kind of event.
The following features highlight some of its main components:
Control and Space Management
Hostems allows the user to manage different kinds of spaces, their capacity and equipment disposition. You can group a number of spaces and add photos and descriptions to each of them. The manager can easily adjust the number of participants according to the available spaces and the dates required.
Equipments and Resources
The system allows you to configure different types of technical equipments to be assigned to an event.
At the same time, their availabilities are controlled by maps on a daily, hour or even minutes basis.
Each equipment or resource could be indexed to the specific assembly methods of the space they are required.
The event manager could monitor the evolution of the assembly/disassembly process easily from an appropriate display.
The system retains the features of the equipment it, conducting the manager into the best possible choices to satisfy his specific needs.
The resource can be automatically charged as soon as it is used.
Forecasting and Budgeting
Hostems enables the calculation of the expected proceeds for a specific event, helping the user to visualize the return on investment instantaneously. It will also quickly link the specification of the event to a pre-customize document to issue a budget to present to the client.
Function Sheet / Tariffs and Direct Assistance
As soon as the client accepts the budget, the system could issue function sheets by department in order to provide them with a detailed work agenda of the event. In a simple and effective way the manager could monitor the evolution of the event preparation from a single screen.