This General Host Privacy Policy (also referred to as the 'Privacy Policy')
provides information on the collection, use and sharing (collectively referred to
as "'processing" or "process") of personal information by Host Corporation and
its affiliated companies (“HOST” or “US”) in relation to your use of Host websites,
mobile applications and social media pages associated with this Privacy Policy,
your interactions with Host during face-to-face meetings at Host facilities or at
Host events, as well as in the context of other online or offline sales and
marketing activities. This Privacy Policy also explains your privacy rights in relation to these processing activities. This Privacy Policy was last updated on December 18, 2022. However, the Privacy Policy may change over time, namely in order to comply with legal requirements or meet new business needs. If there is an important change that we want to make you aware of, we will notify you through an appropriate
channel (for example, via a context notice or a statement of changes to our
website). As used in this Privacy Policy, the terms "personal information" or "personal
data" means information relating to an identified individual or an identifiable
individual. For example, this may include, among other things, your name,
address, email address, business contact details or information collected
through your interactions with us via our websites or at events. Personal
information is also referred to as "information about you". For more details on
the types of information about you that we may process, see Section 4 below.
This Privacy Policy is applicable to the processing of personal information of
Host visitors and users of the various Host websites, participants in Host
events, customers and potential customers and their representatives,
subscribers of Host publications or newsletters, as well as visitors of Host
facilities and suppliers and business partners and their representatives.
This Privacy Policy is applicable to the processing of personal information, by
Host, of:
• Visitors and users of Host's various websites, including our websites on
software applications for computers or mobile devices and our social media
pages associated with this Privacy Policy (collectively referred to as the
websites);
• Attendees at Host events, or Host-sponsored events
• Customers and potential customers and their representatives;
• Subscribers to Host publications and newsletters;• Visitors to Host facilities;
• Suppliers and business partners and their representatives.
The Privacy Policy does not apply to the following activities:
• Personal information about you collected by Host customers. Host's
customers are responsible for their own personal information collection and
processing practices, including when customers use Host's products or
services to process their personal information. For more information on how
Host customers use personal information about you, it is recommended to
consult the relevant privacy policies of the company that collected your
information from you. For clarification on the use of your information, you
should consult directly with the company in question.
• Personal information processed by Host to provide Cloud services, technical
assistance, consulting/ACS or other services to Host customers. "Personal
information for services" is personal information processed by Host on behalf
of a customer, in order to provide and carry out contracted services.
• Personal information you provide on third-party websites not controlled by
Host. During the interaction with our websites, you also have the possibility
to access websites, services, social networks, applications or other functions
that do not belong to Host. Activating these features allows the processing
of personal information about you by entities other than Host.
Host has no control over third-party features. We advise you to consult the
privacy policies of these entities before using these features.
Host and its affiliated entities are responsible for processing your personal
information as described in this Privacy Policy.
Host processes information about you that directly identifies you, such as
name, email and address, and information about you that can only indirectly
identify you, such as device identifiers or online activity, when are not
associated with your name.
Host may process information about you collected directly offline and online,
including when you create a Host account to access Host products and services
or participate in a Host-sponsored event. Information about you may also be provided to Host by other selected sources, such as data aggregates, which may not have a direct relationship with you, or by third parties who collect said information on behalf of Host, such as when you download a technical article from Host.
Specific information about you that Host may collect and process depending on
your interaction with Host, including:
• Name and physical address, email addresses and telephone numbers;
• Demographic attributes, when associated with personal information that
identifies you;
• Photographs and testimonies that identify you;
• Transaction data, including ordered products and services, financial details
and payment methods;
• Company data, such as the name, size and location of the company you work
for and your role within it, as well as publicly available company information
and activities associated with the company data;
• Data from surveys carried out by Host or by third parties on behalf of Host
and publicly available information, such as publications on social networks;
• Call recording and chat transcription data from sales and customer service
calls and live chat sessions or interviews;• Unique identifiers, such as your mobile device identifier or cookie identification in your browser;
• IP address and information that may be derived from the IP address, such as
geographic location;
• Information about a device you use, such as browser, device type, operating
system, the presence or use of "apps", screen resolution and preferredlanguage;
• Certain location or geolocation information that you provide directly or
through automated means, if you choose to enable location-based services
from the Device or Host Application;
• Behavioural data from the computer or Internet-connected device you use
when interacting with websites, such as ads you click or view, websites and
content areas, date and time of activities, or the web search used to locate and navigate to a website. Certain online information about you or device information may come from the use of cookies and similar technologies (for example, pixel tags and device identifiers) on our websites or third-party websites. For more information about cookies and similar technologies, see section 9 below. Please note that the Host does not control the content that you may post on the forums or social networks of the Host communities. In some cases, such content may be publicly available on the Internet. You should carefully consider whether you want to submit personal information to these forums or social networks and whether you want to make your profile available to other users. You must also adequately adapt any content you submit.
Host may process information about you collected directly offline and online,
including when you create a Host account to access Host products and
services or attend a Host-sponsored event. Information about you may also be
provided by other sources, such as data aggregates, which may not have a
relationship with you, or by third parties who collect said information on behalf
of Host, such as when you download a technical article.
We use your personal information to respond to your requests, to provide
functionality on our platforms, to administer our subscriptions, to promote and
tailor products and services to your or your company's interests, to carry out
transactions and to process orders, to develop, improve the performance of,
and secure our platforms, products, and services, as well as to comply with
applicable laws, such as compliance with an opt-out request.
These purposes are described in more detail below.
Communicate and respond to your requests and queries submitted to the
Host, If you contact us (by submitting contact forms on our websites, contacting
us via a Host sales chat, participating in Host events or on other occasions,
sending an email or visiting services), we process information about you to
communicate with you and to respond to your requests or other queries. We
may also process personal information to interact with you on third-party social
networks.
Create a Host account and provide functionalities on our platforms and for
the technical and functional management of these
When you decide to register with us (for example, to use our communities),
we have to process the personal information you provide so that we can create a
Host account for you. Please note that this only applies to personal information
controlled by Host and not personal information that Host processes on behalf
of our customers.
Conduct transactions with customers, suppliers and business partners, and
process purchases of our products and services
If you order any of our products or services, or if you provide services to
Host, our employees, customers or partners as a supplier or business partner,
Host processes information about you to carry out and administer the relevant
transactions (such as sending invoices and making payments), administering
your order, and helping you get started using and adopting our products and
services. If you download products or services from our websites, Host uses
information about you to confirm certain information about your order (for
example, if you had no problems with the transfer process).
Analyse, develop, improve and optimize the use, operation and performance
of our websites, products and services
We may process personal information to analyse, develop, improve and
optimize the use, operation and performance of our platforms, products and
services, including for quality assurance and training purposes, as well as for
marketing and sales campaigns. This includes processing personal information
to carry out surveys in order to improve Host's products and services. Where the
websites allow participation in interactive discussions, creating a profile, posting
comments, opportunities or other content, communicating directly with
another user, or otherwise participating in network activities on Host, Host may
process personal information during the moderation of these activities.
Manage the security of our websites, facilities, networks and systems
We may collect website usage data for security and operations
management purposes, to help keep our websites, facilities, networks and
systems secure, or to investigate and prevent possible cases of fraud, including
ad fraud and attacks cybernetics, as well as for the detection of bots.
To comply with applicable laws and regulations and manage our business
activity.
In some cases, we must process personal information to comply with
applicable laws and regulations. For example, to respond to a request from a
regulatory authority or to prepare a defence for a lawsuit. We may also process
personal information in the performance and operation of our business
activities, such as to carry out internal audits and investigations, or for financial
and accounting, archival and insurance purposes.
We use your personal information to respond to your requests, to provide functionality on our websites, to administer our subscriptions, to promote and tailor products and services to your or your company's interests, to carry out transactions and to process orders, to develop, improve the performance of and protect our websites, products and services, as well as to comply with applicable laws, such as compliance with an opt-out request.
Sharing inside Host
As a global organization, information about you may be shared globally across Host's worldwide organization. Select a region and a country to view the registered office and contact details of the Host entity or entities located in the respective countries. Host employees are authorized to access personal information only to the extent necessary for applicable purposes and for the performance of their duties.
Sharing with third parties
Host may share personal information with the following third parties for a business purpose:
• Other external service providers (e.g., credit card processing services, order fulfilment, analytics, event/campaign management, website management, provision of information technology and related infrastructure, customer support, mailing emails, audits and other similar service providers), so that such service providers perform commercial functions on behalf of Host;
• Relevant third parties in the event of a reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or part of our company, assets or shares (including in connection with any bankruptcy or similar proceedings);
• As required by law, for example to comply with a subpoena or other legal process, when it is our good faith belief that such disclosure is necessary to protect our rights, for your protection or the protection of others, for the investigation of fraud or to respond to governmental requests, including from public and governmental authorities outside your country of residence, for national security and/or law enforcement purposes.
Host may share personal information with the following third parties for a commercial purpose:
• Host distributors or resellers, for additional follow-up related to your interests, specific partners offering complementary products and services, or with third parties to facilitate interest-based advertising;
• Event partners or conference sponsors for Host events, such as when scanning your ID card at a sponsored booth.
When granting access to personal information to third parties, Host takes appropriate contractual, technical and organizational measures to ensure that personal information is processed only to the extent necessary for such processing, consistent with this Privacy Policy and in compliance with the applicable law.
You have privacy rights over the information we process about you. You can opt out of sharing with third parties, object to, or limit our use of your personal information, as well as delete, change or correct your personal information or access it by filling out our query form. If your query is related to a Host service account or support for Host products or services, you should access the Contacts page to obtain resources and contact information for administering the service account data.
You can exercise your privacy rights in accordance with applicable laws, as specified on our Privacy Options page, or by completing our inquiry form. You have a number of privacy rights, subject to applicable law, in relation to the information we process about you:
Choosing to exclude or share your personal information
You may cancel the previously granted authorisation for the processing of
information about you, including for email marketing, by Host.
Deleting Personal Information
You can request that we delete some or all of the information about you.
Changing or correcting personal information
You can edit some of the information about yourself. You can also ask us
to change, update or edit information about you in certain cases,
especially if it is incorrect.
Objecting to or limiting the use of personal information
You can request that we stop using some or all of the information about
you (for example, if we do not have the legal right to continue using it) or
that we limit our use of it (for example, if the information about you is not
correct).
Right of access and/or receipt of your information by you
You can also ask us for a copy of the information about you in a machine-
readable format, if you reside in the EU, or in another jurisdiction that
gives you this right by law.
If you are authorised to make an access or deletion request on behalf of a data subject, contact us using the inquiry form and indicate that you are an authorised agent. We will provide you with instructions on how to submit a request as an authorised agent on behalf of a data subject.
If you have previously created an account for a specific person, you can access and manage your personal information stored on these portals (i) by clicking on the links and following the corresponding instructions, and (ii) by performing the actions on each portal with respect to your information. personal data, such as updating your contact details, deleting certain entries or records or downloading a copy of your profile.
Bear in mind that these actions are available to the extent permitted by the functionality of each of the portals. If your query is related to your company's service account or the assistance of Host's products or services, please note that the Host Privacy team cannot delete, correct or access your service account data or terminate your service or product account of the contracted Host. Go to the Contacts page for resources and contact information for administering your service account details.
Cookies and similar technologies (for example, pixel tags and device identifiers) are used by Host and its advertising technology partners to recognise you and/ or recognise your devices in different services and devices for the stipulated purposes in Section 5 above.
When do we use cookies and similar technologies?
Cookies are small text files that contain a string of characters and uniquely identify a browser on a device connected to the Internet. We place cookies on your browser when you visit the Host website and non-Host websites that host our plug-ins or tags. Depending on your jurisdiction, you may be presented with different consent options, including the option to reject all non-essential cookies, before Host places cookies on your browser. Visitors from all jurisdictions have the functionality to delete unnecessary cookies using the cookie preferences tool.
We use cookies and other technologies on all of our websites to ensure the best and most secure experience possible on our websites and to provide you with tailored information about products and services. Host also uses cookies or similar technologies on its websites to collect online information, such as your mobile device identifier, IP address and other information about your device, as well as behavioural data from the use of your device on our websites (for example , pages viewed, links clicked, documents downloaded).
How can I manage my cookie preferences?
If you visit our platforms, you can use our cookie preferences tool to opt out of cookies that are not necessary for activating the fundamental functionality of the website, such as advertising and functional cookies.
If you do not wish to receive cookies, you can also change your browser settings on your computer or other device you use to access our services. Most browsers also provide functionality that allows you to review and delete cookies, including Host cookies.
Host is a global company with operations in more than 13 countries and personal information is processed on a global basis as required in accordance with this Policy. If personal information is transferred to a Host recipient in a country that does not provide an adequate level of protection for personal information, Host will adopt appropriate measures designed to protect personal information, for example by ensuring that such transfers are subject to the terms of the Clauses EU Model or other suitable transfer mechanism as required by relevant data protection laws. Additional country-specific information about data transfers may be provided if you sign up for a Host account, or if you register for an event.
Host has implemented appropriate technical, physical and organisational
measures designed to protect personal information against accidental or
unlawful destruction, accidental loss, damage, alteration, unauthorised
disclosure or access, as well as against all other forms of unlawful processing.
Host does not ask you to submit any confidential personal information, such as details regarding racial or ethnic origin, religion or philosophical beliefs, health, sexual orientation, political affiliation in connection with job applications and our recruitment activities. To the extent that the information provided by you contains confidential information, for example, details as to racial or ethnic origin, political opinions or beliefs, religious beliefs, trade union membership or party affiliation, physical or mental health status, sexual orientation, practice or alleged practice of crime or similar, professional evaluations or academic records, we assume that you expressly authorise Host to process this information as specified in this Privacy Policy. Host's processing of voice recordings or images, behaviours, personality or other psychometric information obtained from you is subject to the terms of the Supplemental Recruitment Privacy Policy.
On the other hand, if you suffer from a disability and want Host to take into account any need for adaptation, you can provide such information during the recruitment process. In some countries, under applicable law, Host may expressly request information such as race or ethnicity for the purposes of controlling equal opportunities. However, we do not ask candidates to provide such information as part of their job application and recruitment activities and, if the candidate chooses to provide such information under Host's equal opportunities program, it will not be visible or used in the selection or hiring process.
You are responsible for the personal information you provide or make available to Host and must ensure that it is relevant, true, accurate and that it is not misleading. You must ensure that the information provided does not contain material that is obscene, defamatory or that infringes any third party rights, that it does not contain harmful code and that it does not violate any law. In addition, if you provide information regarding any other person, such as individuals that you indicate as a reference, you are responsible for providing all notices and obtaining the necessary authorisations for Host to collect and use such information as described in this Privacy Policy .
Confidential personal information
We ask that you do not send us or share sensitive personal information (for example, government-issued IDs, information relating to race or ethnic origin, political opinions, religion or other beliefs, health, genetic or biometric data, criminal record or membership in labor organisations).
Privacy of minors
As a company focused on responding to the needs of companies, Host's platforms are not aimed at minors and Host does not promote or market its services to minors, except in very limited circumstances, as part of specific educational development programs with parental authorization. If you believe that, by mistake or unintentionally, we have collected personal information from a minor through our websites without proper authorization, please notify us through our query form, so that we can proceed immediately to delete the information from our servers and carry out any other necessary corrections. Also, use this same form to request the removal of content or information published on our websites in situations where the registered user is under the age of 16. Please note that such requests may not guarantee complete or comprehensive removal of content or information, if, for example, part of the content has been posted by another user.
If you have any complaints regarding Host's compliance with this Privacy Policy, you must first contact Host. Host will investigate and attempt to resolve complaints and disputes regarding the use and disclosure of personal information in accordance with this Privacy Policy and applicable law.
Under certain conditions, you may invoke binding arbitration when other dispute resolution procedures have been exhausted. The candidate also has the right to file a complaint with a competent data protection authority, if he resides in a Member State of the European Union.
Host's corporate headquarters are located at:
Host Hotel Systems
Rua Paiva de Andrada
2560-357
Torres Vedras
Phone: +351 217 127 010
If you have any questions about these Terms & Conditions, please contact Host at sales@hhs.pt. If you have any other questions, contact information is available on the contact page of the Host Hotel Systems website.
This Host Recruitment Privacy Policy (Privacy Policy) describes the privacy and security practices that Host Corporation and its subsidiaries and affiliated partners (Host or us) implement in the collection, use and handling (processing) of information information about the candidate as part of Host's online and offline recruiting activities. It also explains your choices regarding these processing activities.
Personal information is understood to be all information relating to an identified or identifiable person. For example, name, address, email address, education and employment history, CV and professional skills. Personal information is also referred to as information about the candidate.
This Privacy Policy was last amended on December 19, 2022. However, the Privacy Policy may change from time to time, to comply with legal requirements or to meet our changing business needs. You can consult the most up-to-date version of the Privacy Policy on this website. If there is an important change that we want to bring to the candidate's special attention, we will notify you through an appropriate channel (for example, through a pop-up notification on our website).
This Privacy Policy applies to the processing by Host of personal information of candidates or potential candidates who have expressed interest in Host (candidate or your candidate) within the scope of: From the Host career portal, also known as Host Talent; The general recruitment activities carried out by Host, both offline and online, through websites (as defined below).
For additional information about our processing activities in connection with your general use of Host websites, as well as with regard to our use of cookies and similar technologies outside the scope of this Privacy Policy, you should consult our General Policy of Privacy.
We process the personal information provided by you directly to Host, for example when you register on the Careers Page, submit a job application on the Host website, or in a recruitment action, or when we conduct a telephone or face-to-face interview.
We may also receive personal information about you from other sources, for example, from people you refer to as references, people who have recommended you for a role, as part of background or work experience checks, and from recruitment sources. from third parties, including websites. Websites include, without limitation, social networks where you have created a public page or profile, or otherwise given permission for recruiters to access your information on those websites. They may also include vendor websites where Host has invited you to participate in online reviews, assessments or interviews. Online video interviews are subject to additional terms of privacy. Host may process the following categories of personal information for its recruitment activities as described in more detail in section 4 of this Privacy Policy:
• Name and contact information;
• Training history;
• Professional history;
• Professional skills and eligibility for the position, including the applicant's nationality, country of residence, visa and immigration status;
• Positions in which you have expressed your interest or for which you would like to apply;
• CV or certificates of studies, as well as any supporting documentation attached to your CV, such as copies of certificates and diplomas;
• Professional references;
• Compensation details, such as salary information, depending on your region;
• Information from background checks, such as a verification of your educational and professional history, and other information relevant under Host policies and applicable laws;
• Information about your personality, competence, ability and suitability for a job;
• Certain types of sensitive personal information, as described in Section 7 below.
Host uses personal information for the following purposes:
• To communicate with you and respond to your requests or applications;
• For recruitment, evaluation, background checks and hiring purposes;
• To review, develop and improve our recruitment activities and Host's products and services;
• To maintain the security of Host Careers and our websites, systems and networks;
• To comply with applicable laws and regulations and manage our business activity;
• These purposes are described in more detail below.
To communicate with you and respond to your requests or applications
If you contact us (for example, through the Host Talent page, contact forms on websites, contacting Host recruiters, or at events or through websites), we process your information for communications regarding the respective application or professional interests. For example, we may update you on the status of your application, let you know about new openings or invite you to participate in recruitment activities, such as a telephone or face-to-face interview.
For recruitment, evaluation and background checks and hiring purposes
Host processes information about you in order to associate the most suitable candidate with the appropriate position and to assess whether you are the most suitable for a certain position. Therefore, we may include information about you in our recruitment databases to manage Host's candidate selection and recruitment processes. If you are selected for a position at Host, information about you will also be used to streamline the hiring process. Please note that prior to hiring you and for Host to present you with a job offer, you may be subject to a background check, in accordance with Host policies and local law. Depending on your region, additional details regarding Host's use of background check information about you may also be specified in the privacy notices and/or applicable policies of Host's background check service provider.
Host may invite you to participate in assessments designed to assess your suitability for a position. When assessing your suitability for the role, Host can access your assessment and receive results from the website. To comply with applicable laws and regulations and manage our business activity.
In some cases, we may process your information to comply with applicable laws and regulations, such as legally mandated communications or other lawful processing requests. We may also process your information in the context of carrying out and organising our business and internal management, for example, to carry out audits and investigations, for the purposes of mergers and acquisitions, finance and accounting, archiving and insurance and in connection with the resolution of litigation.
For information about you collected in the EU/EEA and other relevant regions, the justification is as follows:
• We have a legitimate interest in processing your contact and other information relating to you in order to communicate with you effectively and respond to your requests.
• Your use of the Host Talent page and the processing of information about you for recruitment purposes depend on your consent. Please note that you can always close your account and withdraw consent, although doing so may affect our ability to consider you for employment with the company.
• Any processing of confidential personal information about you in connection with your application depends on your express consent. Please note that you can always close your account and withdraw consent, although doing so may affect our ability to consider you for employment with the company.
• The processing of information about me in connection with our offline and online recruitment activities outside the Host Recruitment Process is based on our legitimate interest in finding the most suitable person for a specific job.
• If you have not been selected for a position and we are interested in contacting you in connection with future employment opportunities that we believe may be of interest to you, we may process relevant contact and other information relating to you and obtained from your initial application based on our legitimate interest in finding the most suitable candidate for the position.
• The processing of information about you carried out by Host to analyse, develop and improve the Host Talent Process, our websites and Host's products and services is based on our legitimate interest in improving the effectiveness, user experience and operation of the Host Talent Process, our websites and our products and services.
• Host's processing of information about you for security purposes is based on our legitimate interest in protecting Host's systems and networks.
• Host's processing of information about you for legal and regulatory purposes is based on a legal obligation or Host's legitimate interest in complying with applicable laws and regulations.
• The processing of information about you carried out by Host for the purposes of commercial operations is based on its legitimate interest in carrying out commercial operations efficiently and properly.
• Processing of personal information by us will also be necessary for entering into a contract with you for employment purposes.
Host retains your personal information during the following retention periods:
If you have created an account on the Host careers page, your account information will be retained for as long as you maintain an active account. Your account will be considered inactive after 5 (five) years of inactivity, at which time your account information will be deleted.
Host will keep personal information about you related to an application for a position (such as the curriculum or the position you applied for, evaluations of results) for a period of up to 5 (five) years from the date on which you applied for (unless applicable law stipulates a longer or shorter period).
To the extent permitted or required by law, or as requested by you, Host may
delete your personal information at any time. Therefore, you must retain a copy
of any information sent to Host.
Sharing inside Host
As a global organisation, we may share your information globally, across Host's organisation worldwide. Host employees are only authorised to access personal information as necessary for applicable purposes and for the performance of their duties and are bound by appropriate confidentiality agreements.
Sharing with third parties
Where necessary, we share personal information with the third parties described below. Third-party service providers (for example, website management, information technology and associated infrastructure creation, providers of background checks or work experience, auditing and other similar services) to perform business functions on behalf of the Host.
Relevant third parties in the event of a reorganisation, merger, sale, joint venture, assignment, transfer or other disposition of all or part of our company, assets or shares (including in connection with any bankruptcy or similar proceedings).
As required by law, for example to comply with a subpoena or other legal process, when it is our good faith belief that such disclosure is necessary to protect our rights, for your protection or the protection of others, for the investigation of fraud or to respond to governmental requests, including from public and governmental authorities outside your country of residence, for national security and/or law enforcement purposes.
When third parties are granted access to personal information about you, they are required to comply with contractual, technical and organisational measures designed to ensure that personal information is processed only to the extent necessary for such processing, consistent with this Privacy Policy and in compliance with applicable law. It should be noted that some of these third parties, such as our background check service providers, may also maintain additional privacy policies and notices on behalf of Host.
Host has implemented appropriate technical, physical and organisational measures designed to protect your personal information against accidental or unlawful destruction, accidental loss, damage, alteration, unauthorised disclosure or access, as well as against all other forms of unlawful processing ( including without limitation, unnecessary collection) or further processing.
Depending on your country of residence, you may have certain options and rights in relation to Host's use of information about you, such as the right to access, correct and update, delete or delete, and obtain a copy of your personal information.
Withdrawal of consent - you can request the withdrawal of the consent you have previously granted for the processing of your personal information.
Delete personal information - you can delete or delete part or all of your personal information from the Host talent page.
Oppose, limit or restrict the use of personal information - you can ask Host to stop using part or all of your personal information.
Right to access and/or receive a copy of your personal information - you can also obtain a copy of some of your personal information in a readable format.
You can exercise these choices in compliance with applicable laws, as specified
on our Privacy Options page, or by completing our inquiry form.
Host does not ask you to submit any confidential personal information, such as details regarding racial or ethnic origin, religion or philosophical beliefs, health, sexual orientation, political affiliation in connection with job applications and our recruitment activities.
To the extent that the information provided by you contains confidential information, for example, details as to racial or ethnic origin, political opinions or beliefs, religious beliefs, trade union membership or party affiliation, physical or mental health status, sexual orientation, practice or alleged practice of crime or similar, professional evaluations or academic records, we assume that you expressly authorise Host to process this information as specified in this Privacy
Policy.
Host's processing of voice recordings or images, behaviours, personality or other psychometric information obtained from you is subject to the terms of the Supplemental Recruitment Privacy Policy.
On the other hand, if you suffer from a disability and want Host to take into account any need for adaptation, you can provide such information during the recruitment process. In some countries, under applicable law, Host may expressly request information such as race or ethnicity for the purposes of controlling equal opportunities.
However, we do not ask candidates to provide such information as part of their job application and recruitment activities and, if the candidate chooses to provide such information under Host's equal opportunities program, it will not be visible or used in the selection or hiring process.
You are responsible for the personal information you provide or make available to Host and must ensure that it is relevant, true, accurate and that it is not misleading. You must ensure that the information provided does not contain material that is obscene, defamatory or that infringes any third party rights, that it does not contain harmful code and that it does not violate any law. In addition, if you provide information regarding any other person, such as individuals that you indicate as a reference, you are responsible for providing all notices and obtaining the necessary authorisations for Host to collect and use such information as described in this Privacy Policy.
If you believe that Host has used information about you in a way that is incompatible with this Privacy Policy or if you have questions or comments to submit related to Host's privacy practices, you should contact the Host Data Protection Officer by completing a form consultation.
Written inquiries to the Host Data Protection Officer, may be sent to:
Host Hotel Systems
Rua Paiva de Andrada
2560-357
Torres Vedras
Host's corporate headquarters are located at:
Host Hotel Systems
Rua Paiva de Andrada
2560-357 Torres
VedrasPhone: +351 217 127 010
In addition to the terms you accepted when applying on Host's recruitment page website, you agree to these terms of use and supplemental use of your personal information as set out in these Supplementary Recruitment Privacy Policy Terms (Supplementary Privacy Policy). Notwithstanding anything to the contrary contained in Host's Recruitment Privacy Policy (Privacy Policy), when you use a third-party website to participate in an online video interview, you authorise and agree to the use of your personal information as set forth in this Supplementary Privacy Policy. Capitalised terms used, but not defined in this document, have the meaning assigned to them in the Privacy Policy.
Information obtained about you as a result of assessments or appraisals may include certain types of data about your personality, behaviour and suitability for a particular role. Personal information captured in a video recording may include personal information such as your voice and image. Sensitive personal information also includes information revealed in a video interview, such as racial or ethnic origin, religious or philosophical beliefs, sexual orientation, union membership, political affiliation, physical or mental health, commission or alleged commission of a crime or similar or professional assessments or academic records. Host does not ask you to provide such types of personal information. If you do not consent to your personal information being used as set out in this supplemental Privacy Policy, you should not apply through this process. If you want the Host to take into account any need for adaptation, you must contact the Host through jobs@hhs.pt and the Host may offer an adaptation, such as a telephone interview, in accordance with the Privacy Policy.
Host will store a copy of the interview in accordance with its retention policies, but will not retain the video longer than necessary to evaluate a candidate or as otherwise permitted by applicable law. You understand that Host will not hire all applicants and that submitting a video interview does not guarantee a job offer.
Host reserves the right to make an offer or deny an interview, at its sole discretion, to candidates who submit an interview through this process, or who choose to adapt to an interview over the phone or, in some cases, in person with a host recruiter. Any candidate who, at Host's discretion, has tampered with a video, shared illegal or prohibited content or violated Host's Terms & Conditions, must understand that all content may be used as set out in the Terms & Conditions including, to provide content for law enforcement.
